Office 365

How to Create, upload, sync and preview documents in OneDrive

The Quick Command Bar will allow you to carry out a range of basic file management tasks. The options listed on the command bar are context driven and will change depending on what you have selected. The default folder listings, are New, Upload, Flow and Sync as described below:

• Click +New to create a new document or folder. You can then add and edit content with the online Office apps. In addition to all the main Office file types, you can also create an online survey with results exported to an Excel file stored in OneDrive.
• Click Upload and navigate to the files or folders on your computer to upload them to OneDrive. Alternatively, in some browsers you can just drag and drop files or folders onto the OneDrive window (currently this feature works in the Chrome browser only). NOTE: For large numbers of files, it is better to use the sync client for uploading into OneDrive (see the next bullet point).
• Microsoft Flow allows you to create automated workflows between your O365 apps and services to get notifications, synchronize files, collect data and more. You can turn repetitive tasks into multistep workflows. See the following link for more information on using Flow.
• Click Sync to sync OneDrive with a folder on your local computer. Use of the sync button activates sync client software to download and keep all files from OneDrive up to date. This client is pre- installed on all university machines with Office 2016 (for Windows) but must be installed on Macs. (For more information on syncing files see the section Syncing .)
• In addition to the Quick Commands bar, the full range of file management options (download, rename, copy, etc.) are available by clicking the more ellipses (•••) beside each filename. To preview a document, click on its filename to open a view-only version in a separate tab.
• Change the view for any folder from list to preview tiles.
• The Information pane can toggle on and off. It displays a quick access pane to see a file preview, recent file activity and file sharing status.
• The Shared with Me heading, in the navigation pane, is a listing of all files and folders that have been shared with you. Go here to view and access all shared content from other users. Shared with me is a virtual folder and hence you cannot rearrange files or use other file management options